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Before you can add Violation Codes, you must add Assessment Tables. This selection is under the “GENERAL” Tab on the Main Screen. Close the Officers screen to return to the Main Screen.
Once you click on the Assessments icon, the following screen will appear for setup of all state and local assessments:
For each assessment added to the table, you will indicate the “Type” which would be “S” for State, “L” for local, etc. You would enter the Code (indicated by the State Auditor’s Office) for the violation (e.g. TV = Traffic Violation, etc. You would then indicate the date this assessment began.
CAUTION: The beginning and ending dates are critical for old assessments primarily because if you put historical data, then there must be related assessments for that period of time. For instance, if the TV assessment was $17 in 1990 and it went up to $23 in 1991, your beginning date would be July 1, 1990 and the ending date would be June 30, 1991. Then you would create another TV assessment for the period beginning July 1, 1991 in the amount of $23 and indicate the date it ended, and a new one began. Otherwise, old violations will not have an associated assessment if the dateline of your assessment table does not match.
The example above indicates this table has not been updated since July 1, 2005 and you will notice there is no ending date. Perhaps this is because these assessments have not increased in the last couple of years. They are left “open” ended until the assessment is increased by the State Auditor’s Office with due notification.
Having all relevant assessments updated and in your tables will ensure that on the date of court the defendant is fined the proper amount, and that a record is generated for the amount to be paid both to the city/town and the State of Mississippi.
The checkmark icon at the bottom of the screen will save the latest additions to your table.
We are now ready to close and go to add all violations with their associated department codes.
On the second row of icons, you will notice “Violation Codes.” This is perhaps one of the most important areas as far as initial setup, and we will go into detail in this section.
Click on the Violation Codes icon.
First of all, look at the screen and the data required in order to properly set up violation codes. These are relevant to about every record kept within the records management system. The Code in the top left corner is your department code for a particular violation. Next follows a description of this code. Following is the “Type” of violation this is. These are categorized into three sections:
1) DUI 2) Traffic 3) Speeding 4) Offense
Any violation falls into one of these four categories which must be selected with the drop-down arrow to the right of the box.
Court Code indicates the court which will hear this case, and can be one of several choices: Municipal (all misdemeanors), Justice, Traffic, and Youth
To the far right is a box labeled, “Active” which you will check if you still need this code active. If the code or violation has been discontinued, simply leave the box blank, but DO NOT DELETE the code. It is tied to all previous violations which utilized this code.
Next is the “Fine Amount.” This is the amount the town/city ONLY receives for this violation (i.e. it does not include any assessments of any kind). Following is the “ACD” Code. This appears on all traffic citations and is utilized for transmitting tickets electronically to the MS Highway Safety Patrol. It will not transmit without this code. Thus, here, for the ACD code, you will select (from the ticket itself) that most appropriately fits your violation described above. If you are unsure, you will need to check with the appropriate authority to validate this. Clicking ACD Assignment will show you the available codes.
In the illustration above, with your description in the top window of the screen and the available choices of ACD in the bottom, you would click “LINK” in the center of the windows and it will automatically populate ACD code with “N60” once you close this window.